The U.s. Government Rental Car Program is designed to offer significant advantages and reduced rates for eligible federal government employees and service members when they require rental vehicles for official travel. This comprehensive program covers a range of vehicle types, including cars, passenger vans, and SUVs, through a network of approved rental car companies. Governed by the U.S. Government Rental Car Agreement #5, this initiative ensures cost-effectiveness and convenience for official government travel.
Key Benefits of the Government Rental Car Program
Utilizing the U.S. Government Rental Car Program comes with a suite of benefits designed to streamline travel and reduce costs. These advantages are clearly outlined to ensure that government travelers receive optimal service and value.
Guaranteed Vehicle Upgrades and Availability
One of the primary benefits is the vehicle upgrade policy. If the reserved car class is unavailable upon arrival, rental companies are obligated to provide a vehicle of equal or higher class at no additional charge. Furthermore, in situations where a vehicle isn’t available within an hour of arrival, the program mandates that the rental company arranges and covers the cost of alternate transportation to the traveler’s destination. A rental vehicle will then be delivered as soon as one becomes available, again at no cost to the traveler. This policy ensures minimal disruption to travel plans.
No Hidden Fees and Flexible Rental Terms
The program eliminates common rental car fees, offering transparent and predictable costs. There are no blackout dates or minimum rental periods, providing flexibility for varying travel needs. Unlimited mileage is also included for most rentals, excluding one-way rentals, making it ideal for extensive travel itineraries. While rates are variable, they are capped at established maximum rates, ensuring budget control.
Included Insurance Coverage
Insurance is automatically included in the U.S. Government Rental Car Program, removing the need for additional expenses or complicated paperwork. Travelers are provided with Loss Damage Waiver (LDW)/Collision Damage Waiver (CDW) and liability insurance at no extra cost. The liability coverage extends to $25,000 for property damage, $100,000 per person, and $300,000 per incident for personal injury or wrongful death. Government travelers are explicitly instructed not to accept any additional insurance options offered at the rental counter, as adequate coverage is already in place.
Coverage for Additional and Young Drivers
The program extends benefits to additional authorized drivers at no extra charge, as well as drivers aged 21 and older. Even drivers aged 18-20 are accommodated, although they may incur a reimbursable underage/young driver fee. It’s essential that all drivers, including additional drivers and those under 21, are listed on the rental agreement to ensure coverage and compliance.
For a concise overview, refer to the Rental Car fact sheet for quick access to the program’s key details and benefits. The U.S. Government Rental Car Program stands as a valuable resource, providing cost-effective and comprehensive car rental solutions for official government travel.
