Renting vehicles through the Enterprise Car Rental Program offers a convenient solution for various transportation needs. However, it’s important to note that certain larger vehicle classes within the Enterprise fleet are not accessible through standard channels like Concur or travel agencies. These specialty vehicles, due to their limited availability and specific requirements, necessitate a direct arrangement with Enterprise using a designated Specialty Vehicle Reservation form.
This process is crucial for ensuring you secure the right vehicle for your needs while adhering to program guidelines. To initiate a specialty vehicle rental, you’ll need to utilize the Enterprise Specialty Vehicle Reservation Form. This form is a specific Enterprise document and must be submitted directly to the email address provided on the form itself.
Before you send this reservation form to Enterprise, obtaining the necessary approvals is a mandatory first step. All travelers are required to secure supervisor or departmental approval for the vehicle rental. Furthermore, for state travelers, an additional requirement is the completion and supervisor signature on the OFAM 100 Short-term Vehicle Justification form. The OFAM 100 form is triggered whenever the requested vehicle class exceeds a compact or intermediate sedan, which naturally includes all specialty vehicle rentals. Typically, travelers will route this OFAM 100 form through their department’s accounting office for processing and signatures. However, it’s advisable to confirm the precise procedure for collecting signed OFAM 100 forms with your agency’s travel coordinator, as processes can vary between agencies.
Once these preliminary steps are completed – securing supervisor approval and, if applicable, completing the OFAM 100 form – travelers can proceed to fill out the Specialty Vehicle Reservation form and submit it directly to Enterprise. It’s important to remember that the OFAM 100 form is a state-specific document and does not need to be sent to Enterprise. Finally, when emailing the Specialty Vehicle form to Enterprise, best practice dictates that you copy the rental car contract manager at [email protected]. This ensures proper oversight and communication within the program.
Enterprise staff will promptly address your request upon receipt. However, it’s highly recommended to submit these specialty vehicle requests as far in advance as possible due to potential inventory limitations and high demand for certain vehicle types. Planning ahead significantly increases the likelihood of securing your desired specialty vehicle.
To avoid delays and ensure accurate information, please refrain from contacting individual Enterprise branches or the Enterprise central reservation line for inventory inquiries regarding specialty vehicles. These channels often have limited visibility into the larger vehicle inventory and may not be fully informed about the specifics of the state’s contract and the enterprise car rental program for specialty vehicles. Direct submission through the Specialty Vehicle Reservation form and communication with the designated email address will ensure the most efficient and effective processing of your request.
