East Carolina University (ECU) ensures comprehensive insurance coverage for all its vehicles through Risk Management, safeguarding university operations and personnel. Managing a large fleet of over 600 motor vehicles and self-propelled equipment, ECU’s Risk Management department plays a crucial role in maintaining appropriate insurance across all university-owned, leased, and rented properties throughout North Carolina. Navigating Ecu Car Insurance policies and procedures is essential for all university departments and employees involved in vehicle operations.
Navigating ECU’s Vehicle Insurance Policies and Regulations
The framework for ecu car insurance is governed by North Carolina General Statute §58-194.2, which mandates that all insurance for state agencies must be placed by the N.C. Department of Insurance. This regulation means ECU, as a state agency, cannot directly procure insurance from private companies. All insurance matters, particularly those concerning vehicles and equipment under the university’s control, are coordinated through Risk Management and require approval from the N.C. Department of Insurance. This system ensures that ECU’s ecu car insurance adheres to state regulations and leverages the collective purchasing power managed by the N.C. Department of Insurance, working with the N.C. Association of Insurance Agents.
For any inquiries or further details regarding ecu car insurance policies, you can directly contact Jay Surles at 252-328-2010.
Key ECU Vehicle Insurance Policies and Procedures
ECU provides several key insurance policies and procedures to manage vehicle-related risks effectively:
Tenant’s and User’s Liability Insurance Policy (TULIP)
ECU, as part of the University Risk Managers and Insurance Association (URMIA), offers the Tenant’s and User’s Liability Insurance Policy (TULIP). TULIP provides an accessible and cost-effective way to obtain short-term liability insurance, particularly useful for events hosted by university departments or affiliated organizations. This policy is designed to cover third-party liabilities arising from events held on university premises, ensuring comprehensive protection beyond standard ecu car insurance for specific event-related risks.
Vehicle Damage Reporting: Ensuring Prompt Action After Incidents
In the event of an accident involving a university vehicle, it is crucial to complete a Vehicle Damage Reporting Form. This form is essential for documenting all incidents and initiating the claims process under ecu car insurance. Alongside the form, taking photographs at the accident scene is vital. These photos should capture overall vehicle damage and close-up shots detailing the extent of damage to all vehicles and properties involved. Prompt and thorough reporting is key to managing claims efficiently and maintaining accurate records for ecu car insurance purposes.
Vehicle Transactions: Adding, Deleting, or Modifying Coverage
The Vehicle Transaction Form is used for managing changes to the university’s vehicle insurance policy. Whether adding new vehicles to the fleet, removing vehicles, or modifying existing coverage levels, this form is necessary. For interdepartmental vehicle transfers, a separate Vehicle Transfer Form should be utilized. Accurate and timely updates through this form are critical for maintaining correct ecu car insurance coverage and policy documentation.
Vehicle Transfers: Streamlining Departmental Changes
When a university vehicle is transferred from one ECU department to another, the Vehicle Transfer Form facilitates this process. The transferring department initiates the form, and the receiving department completes it before forwarding it to Jay Surles at [email protected]. This procedure ensures a smooth transition of vehicle ownership and associated ecu car insurance responsibilities within the university system.
Rental Vehicles and Certificates of Insurance (COI)
Renting vehicles, especially 12-15 passenger vans or high-value vehicles, requires specific procedures to ensure adequate ecu car insurance coverage. Departments must first arrange the rental through the Parking and Transportation website. Subsequently, the online Certificate of Insurance (COI) request form needs to be completed and submitted before departure. This is crucial because vehicle-specific information needed for the form is often only available upon vehicle pick-up. This form also serves for COI requests for other rented or leased vehicles, typically requiring a 24-hour processing period. For guidance, the Rental Vehicle Matrix is available to assist in determining the necessary steps.
Travelers Insurance Card: Essential Vehicle Documentation
Each university vehicle should carry a printed Vehicle Insurance Card, renewed annually on July 1st. This card, kept in the glove compartment, provides immediate access to policy information and steps to take in case of an accident. Step 3 on the card emphasizes filing a claim with Jay Surles as soon as possible using the Vehicle Damage Reporting Form. Taking photos at the accident scene is also reiterated on this card as a critical step for claim documentation under ecu car insurance.
Additional ECU Insurance Forms and Policies
Beyond vehicle-specific insurance, ECU Risk Management also handles other insurance needs:
ECU Sponsored Camp Insurance
For camps and programs sponsored by ECU, specific accident insurance coverage is available. To secure this coverage, the ECU Sponsored Camp Form and the attached Insurance participation form must be submitted to Jay Surles at [email protected]. This ensures participants are protected under a tailored insurance plan during university-affiliated activities.
ECU Fine Arts COI Request Form
This form is used to request a Certificate of Insurance for artwork that is either loaned to or in the possession of the university. It ensures that valuable artwork is adequately insured against potential risks while under ECU’s responsibility.
ECU Leased Equipment Policy Change Form
For leased equipment, this form is used to add or remove equipment from ECU’s insurance policy. Properly managing leased equipment on the insurance policy is vital for asset protection and compliance.
Property Damage Loss Reporting Form
To report damage to ECU property, the Property Damage Loss Reporting Form should be used. A separate form is required for each building affected. Attachments can be included by using this form as a cover page and forwarding all documents to [email protected] for processing.
Personal Property Damage – Tort Claim Form
ECU employees are responsible for insuring their personal items kept at work. While ECU is generally not liable for personal property damage, the Tort Claim Form is available to initiate a claim under the North Carolina Tort Claims Act if ECU is deemed legally responsible for the loss or damage. Employees are encouraged to have their own homeowners or renters insurance for personal property coverage. For tort claim questions, contact the Office of University Counsel at (252) 328-6940.
Conclusion
Understanding ecu car insurance and related policies is crucial for all ECU personnel. By adhering to the outlined procedures and utilizing the provided forms, ECU ensures effective risk management and comprehensive coverage for university vehicles and properties. For any further assistance or clarification, contacting Risk Management or Jay Surles directly is recommended.
